We had been looking for a new website for a while, but we really also wanted some way of managing our database of art on consignment and integrating that with the website as well. Luckily for us we found Artlook and the complete solution they have provided has transformed the way we do things – we are now offering a much more professional service, to our customers and artists alike, and the website is always up to date. The site looks amazing and is generating increased sales, plus it is very easy to update, and whenever we need help the support we receive is always fast and reliable.
Kevin Keable
Southwold Gallery
Artlook Version 3 was the first professional system I had used that completely addressed the needs of the professional gallery or dealer. Stock and contact management is superb, but best of all is the ability of the stock management system to be seamless with our website.
OSBORNE SAMUEL LLP
London
Work on a PC, Mac, tablet or phone – anywhere that you have internet access. Multi-user concurrent licences available for larger teams needing concurrent access.
Our cloud hosting means that we store your data with the highest possible levels of security and look after backups for you.
All of your current and sold stock easily categorised and sorted so you can find what you want instantly. Powerful searches and grouping keep everything organised. No limit on number of records.
Detailed contact records database automatically linked to client purchases. Filter and group in any way you want and use the in-built ‘tagging’ system to create targeted lists.
Generate professional standard information sheets, catalogues, price lists and labels. With Artlook LIGHTBOXES you can create an online private viewing area for selected clients with just a few clicks.
A one screen over-view of your entire system: current stock levels, recent sales, unpaid client invoices, suppliers requiring payment. Even a calendar with up-coming events and internal to-do reminders.
Record each sale, generate invoices and track your payments. Client, supplier and artist records automatically updated and all taxation calculations are handled for you.
With an Artlook website you can publish your inventory with a single click and manage all content from within the application.
Artlook works on a subscription basis - you can choose to pay monthly on a rolling month-to-month contract, or take advantage of our generous discounts available for single annual payment plans. After we have arranged your initial demonstration of the system you will have access to a free 30 day trial to further explore the options.
Our standard 'Gallery' option is ideal for a smaller organisation needing just one concurrent user of the system, but for any more than one user you will need the 'Gallery Plus' option. This comes with two concurrent user licences and more licences can be purchased at any time. If you are interested in the website options, 'Gallery' comes with a range of website templates which can get you up and running very quickly. For custom website solutions designed and built to your own requirements you will need to be running 'Gallery Plus'.
Try all the
features
for free
Personal on-line demonstration and 30 day free trial
£45 per month
(or £450 annual payment)
Single user system without a connected website
£60 per month
(or £600 annual payment)
Multi-user and website enabled
We know that making a move to a new business management system is not something to be taken lightly and we are committed to giving you all the details you need to evaluate Artlook and ensure that it meets your needs. Please contact us to arrange an on-line presentation where we can talk through the system and learn about your business and your goals - we will set you up with a full Trial account so you can continue to explore the application after the demonstration and will be available for advice and support during your evaluation.
Although there is no setup charge for either version of Artlook we strongly advise a program of training sessions to ensure that you and your team are able to get the most from the system as quickly as possible. Training is provided on-line via Skype and screen sharing software and is available at £50 per half hour session or £70 for an hour. Block book training sessions and save - 10 half hour sessions to be used at any time are available for £360 (payable in advance). In-person training is available at our offices in Bristol at the same rates, and training at your premises can also be arranged - contact us for a quotation.
We can convert and import data from any existing gallery systems - ArtCloud, Artlogic, ArtBase, Artsystems etc. - or from any in-house spreadsheets which you have previously used. Charges are based on a standard hourly rate of £70 - contact us for a detailed quotation.
Adding your logo and setting the header for all Artlook print-outs is provided as standard but we can also tailor any reports to your precise requirement. Contact us for a detailed quotation
Upgrade options
To upgrade to more than two users (Gallery Plus only) the cost is an addtional £10 per month (or £100 per annum) per user.
Secure credit card payments
Unless arranged otherwise, monthly payments will be automatically charged to your credit or debit card. We have partnered with Stripe™, the leading credit card service provider, to handle repeat credit card payments so you can be sure your information is in safe hands and is secured to the highest degree possible.
Payment discounts
Commit to an annual (instead of monthly) charge and you will find that our already low prices are even lower! Save 10% with an annual subscription plan.
